Legal Administrative Assistant - Business
Hirschler, a dynamic and multispecialty mid-sized law firm, is seeking an experienced Legal Administrative Assistant (LAA) to join our team. This full-time, in-office position, based in our Richmond office, will provide comprehensive administrative support to our business practice lawyers and paralegals.
About the Role
The ideal candidate will have at least 2 years of legal-specific administrative support experience. Preferred candidates will have experience supporting a legal business practice focused on corporate transactional matters, mergers and acquisitions, business planning and taxation, trusts and estates, and/or trademarks.
As an LAA at Hirschler, you will assist attorneys and paralegals with tasks including document management, file opening and closing, calendaring, time entry/billing, meeting/conference scheduling, travel arrangements, and other special projects as needed. We seek a candidate who embodies Hirschler’s commitment to exceptional client service and is eager to be an integral part of our busy practice.
Key Responsibilities
- Prepare, proofread, and edit legal documents and correspondence
- Schedule and coordinate meetings, conferences, and travel arrangements
- Assist with billing processes by entering and managing time records
- Handle client communications, both written and verbal, with professionalism and confidentiality
- Manage electronic and paper filing systems, ensuring documents are accurately filed and easily accessible
- Conduct legal research and gather relevant information as needed
Required Qualifications
- Minimum of 2 years of legal-specific administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Typing speed of 75 wpm or higher
- Ability to multi-task, meet tight deadlines, and adapt to changing priorities
- Strong attention to detail
- Superior communication skills, both verbal and written
Preferred Qualifications
- Experience supporting a legal business practice
- Familiarity with document management systems
Salary
- Competitive, commensurate with experience
Benefits
- 401(k) with Firm contributions
- Medical, dental, and vision insurance
- Life and disability insurance
- Paid Time Off
- Flexible Spending Account
- Health Savings Account
- Employee Assistance Program
At Hirschler, we are committed to fostering a diverse and inclusive workplace where every team member is valued and respected. We believe that diversity enriches our work environment and enhances our ability to serve our clients effectively. We celebrate the unique backgrounds, perspectives, and experiences that each individual brings to our firm.
Hirschler is an equal opportunity employer. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other protected characteristic under applicable law. We are dedicated to ensuring a fair and equitable hiring process and providing an inclusive work environment where everyone has the opportunity to succeed.
We encourage all qualified candidates to apply and join us in our commitment to excellence, integrity, and service.